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Administrative Assistant

Administrative Assistant

Job ID 
2018-3973
Job Locations 
US-OR-Forest Grove
Posted Date 
1/10/2018
Category 
Administrative/Clerical
City Name(s) 
..

More information about this job

Overview

Headquartered in Hilliard Ohio, Advanced Drainage Systems, Inc (ADS) is the leading manufacturer of high performance thermoplastic corrugated pipe, providing a comprehensive suite of water management products and drainage solutions.  Our innovative products and superior drainage solutions are used across a broad range of end markets and applications, including residential, non-residential, agriculture and infrastructure applications.  We have established a leading position in many of these end markets by leveraging our national sales and distribution platform, overall product breadth and scale, and our manufacturing excellence.  Founded in 1966, we operate a global network of 3,700 employees, 63 manufacturing plants and 31 distribution centers.  In July, 2014 we became a public company traded on the NYSE®.  To enable our continued growth, we are looking to add top talent to our dynamic organization.

Responsibilities

Reporting to the Manager, Office Administration and under the day-to-day direction of an assigned executive, this position will be a visible leader, with both internal and external constituencies, and will provide a wide variety of complex duties requiring a high degree of accuracy, initiative, independent judgment, urgency, and confidentiality. 

 

The responsibilities of this position include, but are not limited to:

 

  • Requirements:

    • Quick learner.
    • Provide high level of customer service.
    • Accurate data entry – attention to detail.
    • Computer skills: experience with Oracle or other database software a plus; MS Office.
    • Familiar with operating standard office equipment.
    • Ability to handle high level of phone calls and orders.
    • Attendance – prompt and regular attendance is a priority.
    •  

     

    Duties:

    • Answer phones – provide product information and pricing; check order status and tracking information; route to correct person.
    • Emails – Answer promptly; route to correct person; follow up as needed
    • Process purchase orders.
    • Orders – Enter, check status for customers and get tracking information using the Oracle database.
    • Other office duties as assigned.

     

    Other:

    • Hours – M – F - 7:00 a.m. – 3:30 p.m. with two 12-minute breaks and 30-minute lunch.
    •  

 

 

 

 

Job Skills:

 

This position should possess the following skills/knowledge:

 

  • Demonstrated knowledge of administrative policies and procedures
  • Ability to organize, plan, schedule, determine priorities and meet deadlines
  • Strong written and oral communication skills
  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • A collaborative person who is confident and assertive in style, but respectful of others
  • Team-oriented with the ability to build deep relationships and earn the respect of others
  • Flexible and knows how to exercise discretion in dealing with sensitive material and respond to situations with poise, savvy  and diplomacy
  • Ability to foster strong team morale and brings fun to the workplace; shares wins and successes; fosters open dialogue
  • High energy with a continuous improvement, attention to detail,  and customer service mindset

 

 

 

 

Educational Requirements:

 

  • Associates Degree or equivalent combination of education and experience

 

 

Preferred Experience:

 

  • 3 - 5 years of administrative assistant or related experience

 

 

Physical Requirements:

 

  • The employee will be sitting at a desk for an extended period of time, so they must be able to sit in a chair for 8 hours at a time

 

 

EEO Statement

Advanced Drainage Systems is proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.